Administrative Secretary, Health Sciences
Job Vacancy Notice: 5/4/2013
Deadline Date: 5/17/2013
JOB SUMMARY: This individual collects and compiles confidential information, including maintenance of office records and files. Word processing, composition and report writing. Trains student employees and coordinates duties. Works with diverse groups, including faculty, staff, students, professionals, business and government officials, and the general public. Provides excellent customer service and triages requests. Schedules events and activities as required. Purchases supplies/equipment as required and maintains inventory. Works effectively in a collaborative team atmosphere. Manages and prioritizes multiple priorities, tasks, and projects. Communicates effectively orally and in writing. Utilizes excellent judgment with administrative support decisions. Establishes and meets deadlines for completion of required work. Utilizes office technology, e.g., computer, scanner, email, Internet, web pages. Maintains records in accordance with standard office principles. Understands and follows complex oral and written directions. Works flexible hours, as necessary. Projects a positive professional image. Performs general administrative support duties.
QUALIFICATIONS: Associates Degree and two years of office experience or equivalent combination of education and experience. Two years of experience in Excel, Word, or equivalent software with advanced computer skills. Experience with academic administrative processes beneficial. Minimum typing speed of 40 net words per minute. Demonstrated skill in interpersonal relations. Demonstrated organizational skills. Ability to rapidly gain knowledge of the operations, functions, and scope of authority of the College as related to the handling and disposition of complaints, requests for information, and delegated administrative details. Preferences include Datatel experience.
EMPLOYMENT STATUS: Wages expected to be $12.61 per hour and a choice of retirement programs--IPERS (defined benefit) or TIAA-CREF (defined contribution) for all positions. Full time position includes a comprehensive benefits program including health, dental, vision, life, and LTD insurance; a Section 125 plan for medical and dependent care expense; holiday, personal, sick, and vacation leave.
Application materials are required and must be received in the Human Resource Services office by 4:00pm Central Time 5/17/2013.
Veterans and persons with disabilities are encouraged to apply.
If you are in need of any special accommodation in completing the application process, please notify Human Resource Services.
Human Resource Services