Financial Aid

Forms and Requirements 2013-2014

Fall 2013, Spring 2014, and Summer 2014

The starred (*) forms below can be filled out using Adobe Reader. Please type in your information, print the form, sign it, and return it to our office.

Missing Documents and Information Needed for Your Financial Aid File

Academic Program

The Department of Education requires students to be degree seeking and accepted in an eligible academic program to receive financial aid. If you have not applied for admission and have not been accepted into an eligible program, please contact the Hawkeye Admissions office.

If you are not pursuing a degree or diploma from Hawkeye, you should contact your home institution for financial aid eligibility.

Active Duty Status

You indicated on your FAFSA that you are currently serving active duty in the military. Please provide Verification of Active Duty status to the Hawkeye Financial Aid office.

At Loan Maximum

The National Student Loan Data System (NSLDS) indicates you may have received student loans in excess of the loan limits established by federal regulations. To review your federal loan history, you may go to www.nslds.ed.gov.

Your financial aid award will be adjusted based on the fact that you do not have any remaining loan eligibility.

The undergrad limit is $57,000.

Bachelor/Master/Doctorate’s Degree

The answers you gave on Items #28, #29, #30 and/or #47 on your FAFSA indicate that you have or will have a four-year bachelor’s degree (BA or BS) by July 1, 2012. This may affect your eligibility for the Pell Grant. Please thoroughly complete, sign, and return a Bachelor / Master / Doctorate Degree Statement [pdf] form.

Bankruptcy

The National Student Loan Data System (NSLDS) reports you may be in active bankruptcy. Please contact the Hawkeye Financial Aid office about this issue.

Child Support Paid

You may have indicated on your FAFSA that you or someone in your household paid child support in 2012. Please thoroughly complete, sign and return the 2013-2014 Child Support Disclosure Form [pdf].

Citizenship Status

The Department of Education reports that there may be a problem with your citizenship status. Please refer to your “Student Aid Report” (SAR) for information.

Please bring the appropriate original document to the Hawkeye Financial Aid office:

  • If you are a U.S. born citizen please provide your birth certificate.

  • If you are a national or an eligible non-citizen, please provide any document that proves your status, such as a permanent resident card (alien or green card) or a certificate of naturalization.

Close to Loan Maximum

The National Student Loan Data System (NSLDS) indicates you may have received a total amount of federal student loans that is close or equal to the loan limits established by federal regulations. Your financial aid award will be adjusted based on your remaining loan eligibility. To review your federal loan history, you may go to www.nslds.ed.gov.

Drug Conviction – Financial Aid Eligibility

Your response to FAFSA Item #23 indicates that you may not be eligible for financial aid assistance due to a drug conviction. You may call 1-800-433-3243 to determine if you answered the question correctly. If you incorrectly answered Item #23, please correct your “Student Aid Report” (SAR) or complete, sign, and return a Student Aid Eligibility Worksheet [pdf]. Once we receive your revised FAFSA results, we will continue to work on your financial aid.

Emancipated Minor

You stated that you are/were an emancipated minor. Please provide an official court document verifying that you are or were an emancipated minor immediately before you reached the age of being an adult in your state.

If you submitted these documents to us during a previous year, or have questions, please contact the Hawkeye Financial Aid office.

The court making this decision must be located in your state of legal residence at the time the court’s decision was issued. If you are unable to document your dependency status based on an emancipated minor document, then you must correct your “Student Aid Report” (SAR) to include parental information and signature.

Enrollment History

In order to determine your financial aid eligibility status at Hawkeye Community College, you must provide an official transcript for every post-secondary institution you have previously attended, regardless of whether you completed any credits there or not.

The official transcript must be delivered directly from the appropriate issuing institution.

Once the transcript(s) are reviewed to see if you meet Hawkeye's Financial Aid Satisfactory Academic Progress, you will be notified of your eligibility status via email.

If you received this message and you have already sent all of your previously attended post-secondary official transcripts to Hawkeye, please contact Hawkeye's Financial Aid office.

FAFSA Dependent Verification Worksheet

The Department of Education selected your FAFSA to be reviewed. Please thoroughly complete, sign (student and a parent), and return a Verification Worksheet – Dependent [pdf] to the Financial Aid office.

FAFSA Independent Verification Worksheet

The Department of Education selected your FAFSA to be reviewed. Please thoroughly complete, sign (student and spouse, if married), and return an Verification Worksheet – Independent [pdf] to the Financial Aid office.

FAFSA Missing Information

The Department of Education reports that your FAFSA is either missing information or that you have changed information that affects your dependency status. Please refer to your “Student Aid Report” (SAR) for information and make the necessary corrections.

Once you correct your SAR and we receive your revised results from the federal processing center, we will continue to work on your financial aid.

FAFSA Rejected

The Department of Education was unable to complete the processing of your FAFSA. The reason is usually due to incomplete information, name not matching with Social Security Administration, or missing signatures on your FAFSA. Please refer to your “Student Aid Report” (SAR) for information or call 1-800-433-3243.

Once you correct your SAR and submit it to the federal processor, we will receive your revised results and will continue to work on your financial aid.

Final HS, GED, or HiSET Transcript

In order to be eligible for federal and state financial aid, you must have either a high school diploma or a completed GED or HiSET, and Hawkeye must have an official final transcript on file.

Our records show that we do not have your official final transcript. It could be that we have only received your unofficial transcript, or you may not have graduated yet.

If you are a high school graduate or have a GED or HiSET high school equivalency diploma, please send an official final transcript or proof of high school completion to Hawkeye's Financial Aid office. The transcript must be delivered directly from your high school or the appropriate issuing institution.

If you are currently a high school student, you are not eligible to receive financial aid at this time; have your school send an official copy of your transcript after you graduate.

If you received this message and you have already sent your official final transcript to Hawkeye, please contact the Financial Aid office.

Financial Aid Suspension

Our records indicate that you are currently ineligible to receive financial aid because you are on financial aid suspension. Please review the Financial Aid Academic Progress Guidelines.

If you wish to appeal, you will need to complete the appeal process by the deadline.

Note: you could be on both Financial Aid Suspension and Academic Suspension which would require separate appeals.

Grant or Perkins Loan Overpayment

The National Student Loan Data System (NSLDS) reports that you have an overpayment of financial aid that needs to be repaid. Refer to your “Student Aid Report” (SAR) for information.

If you do not owe an overpayment, please provide us with an official document to verify the status of the overpayment(s).

If you owe an overpayment, we are unable to process your financial aid.

Identity/Child Support/SNAP Verification Form

The student must appear in person at Hawkeye's Financial Aid office to verify his or her identity by presenting a valid government-issued Photo identification (ID). Examples of accepted forms of ID are driver’s license, non-driving state ID, or passport.

In addition, the student must print and fill out the Identity and Statement of Educational Purpose [pdf] and sign the form in the presence of the financial aid official.

If the student cannot appear in person, the student must send the Hawkeye Financial Aid office a readable photocopy of the acceptable Photo ID and sign, in the presence of a notary, the Identity and Statement of Educational Purpose – To Be Signed with Notary [pdf] form.

Iraq and Afghanistan Service Grant

The Department of Defense (DOD) has indicated to us that you may be eligible for the Iraq and Afghanistan Service Grant. In order to verify your qualification, please set up an appointment to meet with a Hawkeye financial aid advisor.

Legal Guardianship

You stated that you are/were in legal guardianship. Please provide us with an official court document verifying that you are or were in legal guardianship before you reached the age of being an adult in your state.

If you submitted these documents to us during a previous year, or have questions, please contact the Hawkeye Financial Aid office.

The court making this decision must be located in your state of legal residence at the time the court’s decision was issued. If you are unable to document your dependency status based on a legal guardianship document, then you must correct your “Student Aid Report” (SAR) to include parental information and signature.

Loan Default

The Department of Education reports that you may be in default on a federal student loan. Go to www.nslds.ed.gov to determine what loan(s) are in default.

If you are not in default, please provide us with an official document from your loan holder reflecting that your loan(s) is in good standing.

If you are in default, we are unable to process your financial aid. Please contact your lender(s) to resolve this status.

Loan Discharge

The National Student Loan Data System (NSLDS) reports that one or more of your federal student loans has been discharged. Please complete the Physicians Certification [pdf] form and return it to our office. To review your federal loan history, you may go to www.nslds.ed.gov.

Loan History Issue

The National Student Loan Data System (NSLDS) was unable to match your record due to missing information or system problems. Please contact Hawkeye's Financial Aid office to resolve this issue.

Low Income

The 2012 income that you reported on your FAFSA may not have been enough to support the number of people in the household reported, so additional explanation is needed.

Please complete both sections of a Low Income Form [pdf] and return it to Hawkeye's Financial Aid office.

Marital Change

You have changed your (or your parents’) marital status and/or date on FAFSA Item #16, #17, # 58 and/or # 59 to a new response. Please provide us with a signed written statement indicating your (or your parents’) marital status, date of marital change, and whether or not you included your (or your parents’) current/former spouse’s 2012 financial information on the FAFSA for review. Hawkeye's Financial Aid office will notify you if a change for financial aid purposes will be allowed at this time.

Orphan or Ward-Of-The-Court

You stated that you are/were an orphan or ward-of-the-court, or were in foster care at any time since you turned age 13.

Please provide us with an official court document verifying your legal orphan, ward-of-the-court situation or foster care at any time since you turned 13 even if you are no longer a dependent or ward of the court as of today.

If you submitted these documents to us during a previous year, or have questions, please contact Hawkeye's Financial Aid office.

Please understand that the Department of Education does not consider a ward-of-the-court based on being incarcerated or if you were in foster care/ward of the court only prior to age 13. If this fits your situation, we are unable to document your dependency status based on a foster care/ward-of-the-court document. This means that you must correct your “Student Aid Report” (SAR) to include parental information and signature.

Parent 2012 Federal Tax Return Transcript

Please provide us the 2012 Federal Tax Return Transcript for your parents.

We are no longer able to accept the actual tax forms; we must have IRS issued tax return transcripts.

To request a tax return transcript, go to the IRS website under the “Tools Section” to submit the request. Otherwise, you (or your parents) may utilize the IRS Data Retrieval Tool by making a correction to your FAFSA at www.fafsa.ed.gov.

If your parent(s) are not required to file 2012 Federal Taxes, please indicate so on the “Verification Worksheet – Section C” and please provide of all their 2012 W2 statements.

Responsible Borrowing

The National Student Loan Database System (NSLDS) reports your student loan debt may exceed $12,000. This could result in a monthly loan repayment that may be a financial burden. At this time, we are unable to process your financial aid.

If you would like to be considered for financial aid, you will need to complete a Responsible Borrowing Session and submit the required forms to the Financial Aid office.

Selective Service Registration

The Department of Education reports that there may be a problem with your selective service registration. Please refer to your “Student Aid Report” (SAR) for information.

You may register on the web at www.sss.gov or at any U.S. Post Office.

Once you have received your Selective Service Card, send a copy to Hawkeye's Financial Aid office.

If you have never registered with Selective Service and are over 26 years old, please contact Selective Service to obtain documentation regarding your registration status. Provide to Hawkeye's Financial Aid office this document along with a detailed signed letter, and any supporting documentation, to explain your situation between the ages of 18 to 26 that would have prevented you from registering.

SNAP – Food Stamps

You may have indicated on your FAFSA that you or someone in your household had received SNAP-Food Stamp benefits in 2011 and/or 2012. Please provide documentation from the agency that issued the SNAP-Food Stamp benefits in 2011 and/or 2012 for each individual in your household who received this benefit and thoroughly complete, sign (student and parent-if dependent) and return a Supplemental Nutrition Assistance Program (SNAP) Food Stamps [pdf] form..

Social Security Number

The Department of Education reports that there may be a problem with your social security number, birth name, and/or birth date listed on your FAFSA. Please refer to your “Student Aid Report” (SAR) for information.

If it appears that your social security number, birth name, and/or birth date are correct on your SAR, you should call the Social Security Administration at 1-800-772-1213 to verify and update their records.

Please provide a copy of your Social Security Card and Birth Certificate (original documents) to Hawkeye's Financial Aid office so we may continue to work on your financial aid.

Special Circumstance (Unable to Provide Parental Information)

You stated that your parents are unable or unwilling to complete the FAFSA form. At this time, we are unable to process your financial aid. Please make an appointment with a Hawkeye financial aid advisor to further discuss your particular situation.

Student 2012 Federal Tax Return Transcript

Please provide us your (and your spouse’s, if married) 2012 Federal Tax Return Transcript. We are no longer able to accept the actual tax form; we must have IRS issued tax Return Transcripts.

To request your return transcript, go to the IRS website under the “Tools Section” to submit your request. Otherwise, you may utilize the IRS Data Retrieval Tool by making a correction to your FAFSA at www.fafsa.ed.gov.

If you (and your spouse, if married) are not required to file 2012 Federal Taxes, please indicate so on the “Verification Worksheet – Section C” and please provide of all your (and your spouse, if married) 2012 W2 statements.

Unaccompanied Youth Who is Homeless or At Risk of Being Homeless

You stated that you are homeless or at risk of being homeless. Please provide us with an Official Document verifying that you are, or at risk of, being homeless as determined by your high school or the director of an emergency shelter or transitional housing funded by the U.S. Department of Housing and Urban Development.

If you submitted these documents to us during a previous year, or have questions, please contact the Hawkeye Financial Aid office.

If you are unable to document your dependency status based on these criteria, then you must correct your “Student Aid Report” (SAR) to include parental information and signature.

Veteran Status

You indicated on your FAFSA that you are a veteran. Please provide us with a copy of your DD214 Form-Member 4 Form. If you have submitted your DD214 to the Veterans Services Coordinator in efforts to obtain your Montgomery GI Bill education benefits, you can request that we use the already submitted copy by contacting the Veterans Services Coordinator.

 

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