Financial Aid

Forms and Requirements 2014-2015

Fall 2014, Spring 2015, and Summer 2015

The starred (*) forms below can be filled out using Adobe Reader. Please type in your information, print the form, sign it, and return it to our office.

Missing Documents and Information Needed for Your Financial Aid File

FAFSA Rejected

The Dept. of Education was unable to complete the processing of your FAFSA. The reason is usually due to incomplete information, name not matching with Social Security Administration or missing signatures on your FAFSA. Please refer to your “Student Aid Report” (SAR) for information or call 1-800-433-3243. Once you correct your SAR and submit it to the federal processor, we will receive your revised results and will continue to work on your financial aid.

FAFSA Missing Information

The Dept. of Education reports that your FAFSA is either missing information or that you have changed information that affects your dependency status. Please refer to your “Student Aid Report” (SAR) for information and make the necessary corrections. Once you correct your SAR and we receive your revised results from the federal processing center, we will continue to work on your financial aid.

FAFSA Dependent Verification Worksheet

The Dept. of Education selected your FAFSA to be reviewed. Please thoroughly complete, sign (student and a parent) and return a Dependent Verification Worksheet [pdf] to the Financial Aid office. Instruction Guide [pdf]

FAFSA Independent Verification Worksheet

The Dept. of Education selected your FAFSA to be reviewed. Please thoroughly complete, sign (student and spouse, if married) and return an Independent Verification Worksheet [pdf] to the Financial Aid office. Instruction Guide [pdf]

Student 2013 Federal Tax Return Transcript

Please provide us your (and your spouse’s, if married) 2013 Federal Tax Return Transcript. We are no longer able to accept the actual tax form; we must have IRS issued tax return transcripts.

To request your return transcript, go to the IRS website under the “Tools Section” to submit your request. Otherwise, you may utilize the IRS Data Retrieval Tool by making a correction to your FAFSA at www.fafsa.ed.gov. If you (and your spouse, if married) are not required to file 2013 Federal Taxes, please indicate so on the “Verification Worksheet – Section C” and please provide of all your (and your spouse, if married) 2013 W2 statements.

Parent 2013 Federal Tax Return Transcript

Please provide us the 2013 Federal Tax Return Transcript for your parents. We are no longer able to accept the actual tax forms; we must have IRS issued tax return transcripts.

To request a tax return transcript, go to the IRS website under the “Tools Section” to submit the request. Otherwise, you (or your parents) may utilize the IRS Data Retrieval Tool by making a correction to your FAFSA at www.fafsa.ed.gov. If your parent(s) are not required to file 2013 Federal Taxes, please indicate so on the “Verification Worksheet – Section C” and please provide of all their 2013 W2 statements.

Low Income

The 2013 income that you reported on your FAFSA may not have been enough to support the number of people in the household reported, so additional explanation is needed. Please complete both sections of a Low Income Form [pdf] and return it to the Financial Aid office.

Orphan or Ward-Of-The-Court

You stated that you are/were an orphan or ward-of-the-court, or were in foster care at any time since you turned age 13. Please give us an Official Court Document verifying your legal orphan, ward-of-the-court situation or foster care at any time since you turned 13 even if you are no longer a dependent or ward of the court as of today.

If you submitted these documents to us during a previous year, or have questions, please contact our office.

Please understand that the Dept. of Education does not consider a ward-of-the-court based on being incarcerated or if you were in foster care/ward of the court only prior to age 13. If this fits your situation, we are unable to document your dependency status based on a foster care/ward-of-the-court document. This means that you must correct your “Student Aid Report” (SAR) to include parental information and signature.

Emancipated Minor

You stated that you are/were an emancipated minor. Please give us an Official Court Document verifying that you are or were an emancipated minor immediately before you reached the age of being an adult in your state.

If you submitted these documents to us during a previous year, or have questions, please contact our office.

The court making this decision must be located in your state of legal residence at the time the court’s decision was issued. If you are unable to document your dependency status based on an emancipated minor document, then you must correct your “Student Aid Report” (SAR) to include parental information and signature.

Legal Guardianship

You stated that you are/were in legal guardianship. Please give us an Official Court Document verifying that you are or were in legal guardianship before you reached the age of being an adult in your state.

If you submitted these documents to us during a previous year, or have questions, please contact our office.

The court making this decision must be located in your state of legal residence at the time the court’s decision was issued. If you are unable to document your dependency status based on a legal guardianship document, then you must correct your “Student Aid Report” (SAR) to include parental information and signature.

Unaccompanied Youth Who is Homeless or At Risk of Being Homeless

You stated that you are homeless or at risk of being homeless. Please give us an Official Document verifying that you are, or at risk of, being homeless as determined by your high school or the director of an emergency shelter or transitional housing funded by the U.S. Department of Housing and Urban Development. If you submitted these documents to us during a previous year, or have questions, please contact our office. If you are unable to document your dependency status based on these criteria, then you must correct your “Student Aid Report” (SAR) to include parental information and signature.

Special Circumstance (Unable to Provide Parental Information)

You stated that your parents are unable or unwilling to complete the FAFSA form. At this time, we are unable to process your financial aid. Please make an appointment with a financial aid advisor to further discuss your particular situation.

Social Security Number

The Dept. of Education reports that there may be a problem with your social security number, birth name, and/or birth date listed on your FAFSA. Please refer to your “Student Aid Report” (SAR) for information. If it appears that your social security number, birth name, and/or birth date are correct on your SAR, you should call the Social Security Administration at 1-800-772-1213 to verify and update their records. Please provide a copy of your Social Security Card and Birth Certificate (original documents) to our office so we may continue to work on your financial aid.

Citizenship Status

The Dept. of Education reports that there may be a problem with your citizenship status. Please refer to your “Student Aid Report” (SAR) for information. Please bring to our office the appropriate document (original document):

  • If you are a U.S. born citizen please provide your Birth Certificate

  • If you are a national or an eligible non-citizen, please provide any document that proves your status, such as a permanent resident card (alien or green card) or a certificate of naturalization.

Selective Service Registration

The Dept. of Education reports that there may be a problem with your selective service registration. Please refer to your “Student Aid Report” (SAR) for information. You may register on the web at www.sss.gov or at any U.S. Post Office. Once you have received your Selective Service Card, send a copy to our office.

If you have never registered with Selective Service and are over 26 years old, please contact Selective Service to obtain documentation regarding your registration status. Provide to us this document along with a detailed signed letter, and any supporting documentation, to explain your situation between the ages of 18 to 26 that would have prevented you from registering.

Veteran Status

You indicated on your FAFSA that you are a veteran. Please give Robin Knight, Veterans Services Coordinator, a copy of your DD214 Form-Member 4 Form. If you have submitted your DD214 to the Veterans Services Coordinator in efforts to obtain your Montgomery GI Bill education benefits, you can request to her that we use the already submitted copy. If you have any questions about this form, please contact Robin at 319-296-2329 ext.1212 or via email.

Iraq and Afghanistan Service Grant

The Department of Defense (DOD) has indicated to us that you may be eligible for this grant. In order to verify your qualification, please set up an appointment to meet with a financial aid advisor.

Loan History Issue

The National Student Loan Data System (NSLDS) was unable to match your record due to missing information or system problems. Please contact our office to resolve this issue.

Loan Default

The Dept. of Education reports that you may be in default on a federal student loan. Go to www.nslds.ed.gov to determine what loan(s) are in default.

If you are not in default, please give us an Official Document from your loan holder reflecting that your loan(s) is in good standing. If you are in default, we are unable to process your financial aid. Please contact your lender(s) to resolve this status.

At Loan Maximum

The National Student Loan Data System (NSLDS) indicates you may have received student loans in excess of the loan limits established by federal regulations. To review your federal loan history, you may go to www.nslds.ed.gov. Your financial aid award will be adjusted based on the fact that you do not have any remaining loan eligibility. The undergrad limit for independent students is $57,500; and $31,000 for dependent students.

Loan Discharge

The National Student Loan Data System (NSLDS) reports that one or more of your federal student loans has been discharged. Please complete the Physicians Certification form [pdf] and return it to our office.

To review your federal loan history, you may go to www.nslds.ed.gov.

Bankruptcy

The National Student Loan Data System (NSLDS) reports you may be in active bankruptcy. Please contact our office about this issue.

Grant or Perkins Loan Overpayment

The National Student Loan Data System (NSLDS) reports that you have an overpayment of financial aid that needs to be repaid. Refer to your “Student Aid Report” (SAR) for information. If you do not owe an overpayment, please give us an Official Document to verify the status of the overpayment(s). If you owe an overpayment, we are unable to process your financial aid.

Final HS/HSED Transcript

In order to be eligible for federal and state financial aid, you must have either a high school diploma or a High School Equivalency Diploma (HSED), and our school must have an Official Final Transcript on file.

Our records show that we do not have your Official Final Transcript. It could be that we have only received your unofficial transcript, or you may not have graduated yet.

If you are a High School graduate or have a HISET, please send an Official Final Transcript or Proof of HSED completion to our financial aid office. The transcript must be delivered directly from your high school or the appropriate issuing institution.

If you are currently a High School student, please understand that you are not eligible to receive financial aid at this time; have your school send an official copy of your transcript after you graduate.

If you received this message and you have already sent your Official Final Transcript to the college, please contact our office.

Academic Program

The Dept. of Education requires students to be degree seeking and accepted in an eligible academic program to receive financial aid. If you have not applied for admission and have not been accepted into an eligible program, please contact the Hawkeye Admissions office at (319) 296-4000.

For sure, if you have been admitted into one of the following programs, you are not eligible for financial aid

  • Continuing Education
  • Nursing Assisting
  • Early Childhood Education Apprentice
  • First RN Assistant
  • General Study – High School
  • General Studies – Part Time
  • General Studies – Graduate
  • Agriculture Science Adult
  • Pre-Radiology
  • Fire Science
  • Surgical Tech Prep
  • Truck Driving (6 weeks)
  • Project Lead the Way

If you are not pursuing a degree or diploma from Hawkeye, you should contact your home institution for financial aid eligibility.

Financial Aid Suspension

Our records indicate that you are currently ineligible to receive financial aid because you are on financial aid suspension. Please review the “Financial Aid Academic Progress Guidelines” listed on the web and the financial aid handbook.

If you wish to appeal, complete a SAP Suspension Appeal Form and return it to our office.

Please understand that you could be on both Financial Aid Suspension and Academic Suspension which would require separate appeals.

Bachelor/Master/Doctorate’s Degree

The answers you gave on some questions on your FAFSA indicate that you have or will have a four-year bachelor’s degree (BA or BS) by July 1, 2013. This may affect your eligibility for the Pell Grant. Please thoroughly complete, sign, and return a Bachelor / Master / Doctorate Degree Statement [pdf].

Drug Conviction – Financial Aid Eligibility

Your response to a question on your FAFSA indicates that you may not be eligible for financial aid assistance due to a drug conviction. You may call 1-800-433-3243 to determine if you answered the question correctly. If you incorrectly answered Item #23, please correct your “Student Aid Report” (SAR) or complete, sign and return a Student Aid Eligibility Worksheet [pdf]. Once we receive your revised FAFSA results, we will continue to work on your financial aid.

Marital Change

You have changed your (or your parents’) marital status and/or date on your FAFSA to a new response OR the marital status listed on your FAFSA conflicts with the filing status on your (or your parent’s) 2013 tax form.

Please give us a signed Written Statement indicating your (or your parents’) marital status, date of marital change, and whether or not you included your (or your parents’) current/former spouse’s 2013 financial information on the FAFSA for review. Otherwise, please provide an explanation to the conflicting responses.

Our office will notify you if a change for financial aid purposes will be allowed at this time or if additional information is needed.

Responsible Borrowing

The National Student Loan Database System (NSLDS) reports your student loan debt may exceed $12,000. This could result in a monthly loan repayment that may be a financial burden. At this time, we are unable to process your financial aid. If you would like to be considered for financial aid, please watch the Responsible Borrowing Video, complete a Responsible Borrowing Worksheet and the Responsible Borrowing Quiz.

Return your completed worksheet and quiz along with all additional printouts requested during the session to the Financial Aid office.

Child Support Paid

You may have indicated on your FAFSA that you or someone in your household paid child support in 2013. Please thoroughly complete, sign, and return the 2014-2015 Child Support Disclosure form [pdf].

Dependent Identity and Statement Of Educational Purpose Worksheet

The student must appear in person at the Hawkeye Community College Financial Aid office to verify his or her identity by presenting a valid government-issued Photo identification (ID). Examples of accepted forms of ID are driver’s license, non-driving state ID, or passport.

If the student cannot appear in person, the student must send us a readable photocopy of the acceptable Photo ID, and the student must sign, in the presence of a notary, the 2014-2015 Identity and Statement of Education Purpose Worksheet [pdf].

Independent Identity and Statement Of Educational Purpose Worksheet

The student must appear in person at Hawkeye Community College Financial Aid office to verify his or her identity by presenting a valid government-issued Photo identification (ID). Examples of accepted forms of ID are driver’s license, non-driving state ID, or passport.

If the student cannot appear in person, the student must send us a readable photocopy of the acceptable Photo ID, and the student must sign, in the presence of a notary, the 2014-2015 Identity and Statement of Education Purpose Worksheet [pdf].

FAFSA Verification Worksheet – Dependent

The Dept. of Education selected your FAFSA to be reviewed. Please thoroughly complete, sign (student and a parent) and return a Dependent Verification Worksheet [pdf]. Instruction Guide [pdf].

FAFSA Verification Worksheet – Independent

The Dept. of Education selected your FAFSA to be reviewed. Please thoroughly complete, sign (student and spouse, if married) and return an Independent Verification Worksheet [pdf]. Instruction Guide [pdf].

Identity/Child Support/SNAP Verification Form

The student must appear in person at Hawkeye Community College Financial Aid office to verify his or her identity by presenting a valid government-issued Photo identification (ID). Examples of accepted forms of ID are driver’s license, non-driving state ID, or passport.

In addition, the student must print and fill out the 2014-2015 Identity / Child Support / SNAP Verification form [pdf], and MUST sign it, in the presence of the financial aid official.

If the student cannot appear in person, the student must send us a readable photocopy of the acceptable Photo ID, and the student must sign, in the presence of a notary, the 2014-2015 Identity / Child Support / SNAP Verification form [pdf].

Household Resources Verification Worksheet – Independent

The Dept. of Education selected your FAFSA to be reviewed. Please thoroughly complete, sign (student and spouse, if married) and return an Independent Household Resources Verification Worksheet [pdf]. Instruction Guide [pdf]

Household Resources Verification Worksheet – Dependent

The Dept. of Education selected your FAFSA to be reviewed. Please thoroughly complete, sign (student and spouse, if married) and return a Dependent Household Resources Verification Worksheet [pdf]. Instruction Guide [pdf]

Enrollment History Verification Appeal

You will be receiving a separate email within 24-48 business hours with an attached Enrollment History Verification Appeal Form and further instructions.

You will need to complete and return it with the requested documentation.

Once we receive and review the requested information, it will be determined if you meet Financial Aid Enrollment Eligibility Standards and you will be notified of the results via email.

Active Duty Status

You indicated on your FAFSA that you are currently serving active duty in the U.S. Armed Forces for purposes other than training. Please give Robin Knight, Veterans Services Coordinator, a copy of your Active Duty Orders. If you have any questions about this, please contact Robin at 319-296-2329 ext.1212 or via email.

Financial Aid

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